Job Title: Event Coordinator
Terms of employment: Temporary P/T; schedule is as follows:
October 14-28: ~15-25 hours each week (Mon-Fri)
October 28-November 1: ~25-35 hours (Mon-Fri)
November 4-9: ~40-50 hours (Mon-Sat – must be available on Sat, November 9, since that is the official event date)
November 11-22 10-15 hours each week (Mon-Fri)
Will require some weekend/evening hours during these weeks, largely during the week of November 4-9. This position is focused on coordinating First Aid Arts’ Annual Benefit, which takes place on November 9.
Reports to: Project Manager / President
You’re the rock star who loves planning events and executing them with finesse! You enjoy coordinating details in a busy environment as a member of a small team, while staying calm under pressure. You’re able to work on multiple events and projects at once, including coordinating supplies, vendors, volunteers, and timelines, with a high level of attention to follow-through and detail.
This role will largely be focused on event coordination and execution of First Aid Arts’ Annual Benefit in November.
Coordinate logistics for Annual Benefit and serve as week-of/day-of event coordinator/planner, which includes but is not limited to:
Assisting Project Manager with logistical details in the weeks leading up to the benefit, including ticketing, seating chart, replying to inquiries, and procuring supplies, among other needs
Gathering supplies onsite/offsite (some local travel may be required)
Helping to train and direct volunteers onsite/offsite
Setting up and tearing down event space
Overseeing event check-in, coat check, and merch areas during the benefit
Assisting with fundraising logistics as needed during and after the benefit
Coordinating with vendors and other partners
Comfortable with event management, logistics, and online communication
Some experience with Google Drive, Mailchimp, Excel, Squarespace, Trello, Salesforce, Classy, or similar platforms to these
Passionate about creating a hospitable environment
Can work well with people from diverse backgrounds, beliefs, and cultural contexts
Great sense of humor, positive outlook, and able to effectively receive and communicate feedback
The strongest candidates will have experience in planning events of many varieties, particularly for a nonprofit organization. One to two years of events coordination experience is required, preferably in a nonprofit setting. Ability to occasionally travel locally and work nights and weekends is required.
To apply, please send your resume and cover letter in a single PDF document to Jo Vance at email@example.com. Applications will be considered on a rolling basis. Phone interviews will start immediately, with the goal to fill the position by October 14th. We will inform each applicant of the status of their application and whether they will move into the phone interview phase.